Asana became a ghost town
You rolled it out (or other PM app). Parts of the team drifted back to email and spreadsheets to get anything actually done.
Asana implementation consultant that makes teams deliver on time
License was the easy part. This is about finally getting what it promised to do.
Tell us about your challenges
Free Reliability Diagnostic. No calendar needed to begin.
Europe’s first Asana Certified Pro. 200+ transformations across the world.
Which one is you?
Asana hit a ceiling
It runs, but every department does it differently, and the “automation” is still you.
You are starting
Asana is chosen and not yet rolled out, and you want it done once rather than twice.
None of these is a software problem but how the work was structured before the software arrived.
Badly structured work used to slow your team down. Now it misleads your AI as well. You can run AI agents inside Asana and outside it (Claude, ChatGPT). But any AI is only as good as the context it can reach.
Right now yours is probably scattered across Slack/Teams, documents, spreadsheets, and people’s heads, where no agent can reach it.
We connect it, put Asana at the center, and let the agent layer work from the whole picture.
What an Asana implementation consultant does
An Asana implementation consultant has three jobs, and most providers only do the first.
Workspace configuration
Most Asana consulting stops with technical configuration, and it takes the least amount of experience.
Adoption
Getting departments to work in one agreed way, holding the new habits in place through the first busy quarter.
Our methodology is a mix of scrum, remote work best practices, empathetic delegation, and executive coaching.
Connecting humans with agents
We make sure that your colleagues are enhanced by the agent workforce, not replaced, to reduce resistance and increase the actual output of the organization.
Result: work operating system connecting all teams.
We are the rare kind of consultants who can map a process, notice inefficiencies, and get people to change how they work. Someone who can wire the systems together, use the APIs, and build and review what the agents actually do.
Business side
- process mapping
- cost efficiency
- risk assessment
- fighting resistance
- value stream mapping
Technical skills
- LLM selection & training
- systems architecture
- API integration
- moving data between systems
- self-improving code
- reliability assessment
Asana adoption is not random
The Reliability Protocol is our transformation method from 200+ runs.
We publish it for free because people who got to know the framework first were much more aware of what it actually takes to change people’s habits.
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Alignment
Leadership agrees what to fix before we touch Asana
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Foundation
Your structured workflow, live and clickable in Asana.
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Adoption
System becomes standard for current & future members.
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Momentum
New habits hold. No backsliding into the old ones.
Asana runs agents now
An agentified workflow built on a broken process fails faster, and less visibly, than a human one did.
Asana no longer only manages projects and goals. It runs agents that act on whole company knowledge.
Now in the same place people communicate and collaborate, they can review work of agents.
What happens in next five days
You will get a rollout plan before the end of the day we speak
Get your rollout plan
3 more companies we can transform this month
Right now, 2 minutes
Three steps form. Calendar optional. We send the prep pack for your Diagnostic.
Whenever suits you
Free 50-minute Reliability Diagnostic. We map where the work breaks and name the gaps.
1h after the call
You receive Reliability Report - accept or change the direction
Next day or two
We confirm scope together and sign.
Within five days of signing
Delivery begins.
What this has produced
200+
organisations transformed
94%
still using the system 12 months after we left
up to 90%
less ad-hoc, unplanned work
30%
fewer project delays
2×
the clients handled, with one additional team member
5.0
average client review score, Asana partner directory
Case study: Institute of Mother & Child
The Institute of Mother and Child has been dedicated to the most precious value – life – for over 65 years. As an internationally recognized scientific and medical institution, it carries out projects that address the health and social challenges faced by women, children, and adolescents during all stages of development.
Aleksandra Świeboda
Head of Evaluation and Cooperation Development
“Asana has been used by my team before, but it was only the implementation project with Remote Sensei that showed us the true potential of this tool.
By treating the subject very extensively and by also focusing on the individual needs of each person in the team, we achieved the desired result. Now we cannot imagine our daily activities without Asana.
To paraphrase the famous quote "If something is not in Asana it does not exist".”
Case Study: Vufinder Studios + Asana
VuFinder Studios is a distinctive Full-Service Virtual Production studio. The team of talented artists delivers great projects while setting the standard for virtual production – a rapidly growing branch of the film industry.
Adam Oraczewski
Virtual Environment Coordinator
“With multiple projects running simultaneously each month, Asana has become essential to how we organize our work. It really shines when managing the many moving parts and variables we deal with daily.”
Moliera2
Moliera2 - Exclusive boutique that implemented work management platform - Asana, to improve productivity & team synergy, minimizing operational costs.
Paulina Molasy
Project Manager, Moliera2
“Thanks to Remote Sensei, we were able to complete tasks on time and at the highest level.
Communication with coaching team was always respectful and open. The ability to work in a diverse team and nurturing positive relationships between all parties to the project made the cooperation proceed in a very friendly atmosphere.”
Case study: Go2Market + Asana, Slite, Google Workspace
A fast-growing company with a startup mindset, Go2Market is always evolving. New employees are hired as rapidly as new clients are signed on, creating an exciting work environment and a goals-driven team. However, constant change can make it difficult for employees to keep track of everything that’s happening.
Tomasz Jankowski
CEO, Go2Market
“I asked Oskar to implement Asana, but I received much more. From business process review, tool evaluation and integration, initial process configuration and team implementation, to excellent follow-up. We really felt his support every step of the way. He also introduced us to several other tools besides Asana that we now use on a daily basis. I would invest in him again and again.”
Case study: Grecos + Asana
Grecos is the leader among many tour operators, with prestigious awards won every year. It is a strong brand that has already delivered 18 seasons of priceless experiences to its customers. Over the years, the company has transformed its structure many times during the scaling period and mergers of companies...
Filip Kielban
IT Manager, Grecos
“I had the pleasure of working with Oskar on implementing Asana system in our company. Thanks to his expertise and ability to tailor the tool to our specific needs, our team’s organization and workflow have significantly improved.”
Case study: Angelus24 + Asana, Slite, Google Workspace
Angelus24 provides a 360° support to more that 200 real estate owners, housing associations and holdings. To best serve the unique needs of customers across different types of properties, the team needs a platform of fast communication and requests handling. Asana became the center and most up-to-date point of refence.
Tomasz Orechwo
CEO at Angelus24
“We tried every possible task and support ticket management tool over the years. Asana is the only one that ever stuck.”
What it costs
You are not buying Asana configuration project. You are buying the Reliability Protocol, a method the Asana partner ecosystem knows us for. It runs inside your company, delivered by the people who created it, tested it for 15 years, and have been using Asana since the 2011 invite-only beta.
Audit €3 000
We measure your teams’ reliability, review Asana workspace and any AI agents already running, then report to the leadership team.
In two weeks you know exactly where the work is inefficient, what it’s costing you, and what to fix first.
Team/process optimization €7 000 - €9 000
We take one multi-team workflow, redesign it with the people who actually run it, and train them into the new way of working.
In two months that workflow will get 80% closed tasks on time.
Organization-wide agentic work OS On request
We change the way you set goals, align departments, and connect strategy with everyday operations.
Every department runs one system, at 80% reliability before we hand over.
What moves the price
- 01 How many teams, and how far their processes disagree.
- 02 Whether a previous rollout failed. Recovery is harder than a clean start.
- 03 How deep the change should go - including executives’ mindsets.
- 04 How many systems have to be connected, and how much reporting sits on top.
- 05 Pace. Compressing a program costs more than running it at its natural rhythm.
We do not price by the hour
Hourly work makes sense when you already know exactly what you want built. If you knew that, you would not need us.
We price against what a stalled rollout is costing you instead
If your budget is under $5,000, the honest answer is Asana Academy plus a freelancer. We will tell you the same thing on the call.
Our Guarantee
We do not consider an implementation finished because the configuration is done.
Flow diagram: implementation runs, then the Reliability Score is checked against 80%. At or above it, the engagement finishes. Below it, implementation continues at no additional cost and is measured again.
Implementation
Reliability Score
at or above
80%
Finish
YES
NO
no additional cost
We measure your Reliability Score* at handover. If it is below 80%, we keep working at no additional cost until it clears.
*Reliability Score: The percentage of completed tasks that were finished on time during a given period.
We can offer this because we have run the method 200+ times, and because 94% of the organisations we implemented were still using the system twelve months later.
What clients say
“By working with Remote Sensei, we optimized and accelerated the recruitment process, coordinating everything through Asana. All stages have started to be transparent, and key information is not lost. As a result, our team is more self-reliant, and I can focus on scaling other areas of the business.”
Kamil Ostrowski
CEO, Ostrovski
“The marketing, e-commerce and sales teams were trained in Asana. By working together, we’ve saved 2-3 hours a week on information gathering and increased productivity by 70%.”
Agnieszka Gajda
Head of marketing global and e-commerce, Avionaut
“Our team had used Asana before, but it was only the implementation project with Remote Sensei that showed us the true potential of this tool. Thanks to the comprehensive implementation and the focus on the individual needs of each person in the team, we have permanently implemented Asana. Now we can’t imagine daily operations without it.”
Aleksandra Świeboda
Head, Mother and Child Institute
“I had the pleasure of working with Oskar on implementing Asana system in our company. Thanks to his expertise and ability to tailor the tool to our specific needs, our team’s organization and workflow have significantly improved.”
Filip Kielban
IT Manager, Grecos
“Working with Remote Sensei has been a process for our team that has left a long-lasting positive mark, reaching far beyond just introducing a system like Asana into our workflow.”
Adam Oraczewski
Virtual Environment Coordinator, Vufinder
“Over the years, we have tried every possible tool for managing tasks and support tickets. Asana is the only one that has ever worked.”
Tomasz Orechwo
CEO, Angelus24
“Although we’ve been using Asana before, only after working with Remote Sensei team we’ve discovered the full potential and the benefits that Asana could deliver to our company.”
Artur Falceanu
CEO, AD Production
“The implementation of Asana in our company in cooperation with Remote Sensei turned out to be one of the best steps in the area of project management. The whole process went smoothly and extremely professionally - the Remote Sensei team perfectly understood our needs and adapted Asana to the specifics of our work.”
Karol Hoft
CEO, Special Space
“I asked Oskar to implement Asana, but I received so much more. From a business process review, tool and integration evaluation, initial process setup and team onboarding, to excellent follow-up. We truly felt his support every step of the way. He also introduced us to several other tools besides Asana that we now use daily. I would invest in him again and again.”
Tomasz Jankowski
CEO, Go2Market
“Remote Sensei has helped us build a collaborative work environment at Asana, enabling a dynamically growing, distributed team to work fully asynchronously, combining innovation, business and infrastructure in a single startup.”
Marcin Koziorowski
CEO, Ecobean
“The asana training was very practical, helping to better understand the tool and improve the organization and performance of the team.”
Wojciech Mochocki
CFO, Trust Investments
“Thanks to Remote Sensei, we were able to complete tasks on time and at the highest level. Communication with coaching team was always respectful and open. The ability to work in a diverse team and nurturing positive relationships between all parties to the project made the cooperation proceed in a very friendly atmosphere.”
Paulina Molasy
Project Manager, Moliera2
Questions people ask before booking
Nothing, in principle. The method is published free and some companies run it themselves. What you are buying is the 200+ repetitions: knowing how to fight resistance — either coming from a new platform or AI replacing the workforce.
That is our most common starting point. A failed rollout almost always means that one of the stages was missed. Recovery is harder than a clean start and priced accordingly, but it is the work we do most.
No, and it should not. Asana becomes the place where work is tracked and decided. The rest of the platforms receive a clear label of what’s it for and when it’s used. What changes is that they stop being disconnected, and the data is used to do almost any knowledge work. It also means the AI agent layer has the whole picture to work from rather than a quarter of it.
Reliability Score (amount of tasks closed within due date) at handover and again 2 months later. 94% of the organizations we implemented were still using the system at the twelve-month mark, with core habits in place.
Asana consulting engagements here run from a two-week audit to a multi-quarter programme, and which one you need depends on the three situations above. You get both answers in writing the same day we speak.
Yes, in the same engagement. Structure and team readiness comes first, though. Agents compound on the structure they are given, so agentifying a workflow nobody agreed on just produces faster disagreement.
Be the one who gets this right for good
Tell us about your challenges
3-step form. If it looks like we can help, we will offer you a fifty-minute session.
3 more companies we can transform this month
Not ready to contact us yet?
Take the implementation toolkit: templates, checklists and stage walkthroughs we use on paid engagements.