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PRIVACY POLICY OF THE REMOTESENSEI.ORG WEBSITE

PRIVACY POLICY OF THE REMOTESENSEI.ORG WEBSITE

§ 1 General provisions

  1. This privacy policy defines the rules and scope of processing personal data of the Users using the Website and/or Services, their rights, as well as the obligations of the Service Provider as the administrator of such data , and also informs about the use of cookies.
  2. The terms used in this Privacy Policy shall have the following meaning:
    1. “Consumer” – a User who is a natural person, using the Website or Services in a manner not directly related to his business or professional activity;
    2. “Privacy Policy” – this privacy policy;
    3. “Terms of Service” – terms of service for the provision by the Service Provider of Services and the use by the Users of the Website, located at www.remotesensei.org/terms-of-service/;
    4. “GDPR” – Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC;
    5. “Website” – a website located at the Internet address www.remotesensei.org and its subpages, maintained by the Service Provider;
    6. “Services” – services provided by the Service Provider to Users via the Website, described in § 2 Sec. 1 of the Terms of Service;
    7. “Service Provider ” or “Administrator” – Zdalna Fundacja with its registered office in Warsaw at ul. Długa 29, 00-238 Warsaw, entered into the register of entrepreneurs and the register of associations, other social and professional organizations, foundations and independent public health care institutions of the National Court Register, kept by the District Court for the Capital City of Warsaw in Warsaw, 12th Commercial Division of the National Court Register, under KRS number: 0000711816, NIP: 5542959902, REGON: 369217972, email address: office@remotesensei.org, being the administrator of the Website;
    8. “User” – any natural person, including a Consumer, a legal person or an organizational unit without legal personality, which the law grants legal capacity, using the Website or Services.
  3.  

§ 2 Personal data

  1. The administrator of personal data is the Service Provider. In all matters related to the processing of personal data, Users may contact the Administrator by e-mail at the following address: sales@remotesensei.org or by post to the address of the Service Provider (Zdalna Fundacja, ul. Długa 29, 00-238 Warsaw).
  2. The Administrator may process the User’s personal data for the purposes of:
    1. conclusion of a contract between the User and the Administrator and its performance, as well as the provision of Services by the Administrator for the User (Article 6(1)(b) of the GDPR) – such processing is necessary for the conclusion, performance of the contract and the provision of Services by the Administrator;
    2. establishing claims, pursuing them or defending against them (Article 6(1)(f) of the GDPR) – processing is necessary for the purposes of the Administrator’s legitimate interest, which is the protection of the Administrator’s legal interests;
    3. fulfilling the legal obligations imposed on the Administrator, resulting from the relevant provisions of law (Article 6(1)(c) of the GDPR) – such processing is necessary for the Administrator to fulfill the legal obligation;
    4. creating lists, analyses, statistics for the Administrator’s internal needs (including reporting, planning the development of services, development work in the Administrator’s system, creating statistical models) – such processing of the User’s personal data is necessary to implement the Administrator’s legitimate interest (Article 6(1)(f) of the GDPR), which is the analysis and development of business;
    5. implementing new or developing solutions/functionalities of the Administrator’s systems/applications (development of application functionalities, testing new solutions introduced, analyzing the type of necessary to introduce new functionalities, creating analytical tools/reports, etc.) – such processing of the User’s personal data is necessary to implement the Administrator’s legitimate interest (Article 6(1)(f) of the GDPR), which is the development and ensuring the security of the Administrator’s systems/applications;
    6. in order to respond to the User’s message and communicate with the User – such processing of your personal data is necessary to implement the Administrator’s legitimate interest (Article 6(1)(f) of the GDPR), which is the ability to respond to the User’s message and communicate with the User.
  3. Providing personal data by the User is voluntary, but providing data such as: (i) e-mail address and (ii) name and surname, is necessary for the Administrator to provide Services to the User, as well as to consider complaints or correspondence with Users (failure to provide the abovementioned data will result in the inability to conclude the Services, as well as to consider complaints or correspondence with Users).
  4. The Service Provider does not use Users’ personal data for direct marketing purposes.
  5. Personal data of the Users will not be used for automated decision-making, including profiling.
  6. The recipients of the Users; personal data will be the following entities cooperating with the Administrator:
    1. Remote Sensei sp. z o. o. with its registered office in Warsaw (KRS: 0001040776);
    2. a company providing accounting services to the Administrator;
    3. a company providing courier services to the Administrator;
    4. a law firm providing legal services to the Administrator;
    5. a company providing data hosting services to the Administrator;
    6. a company providing IT services to the Administrator;
    7. a company providing remote communication tools to the Administrator;
    8. entities to which the Administrator is legally obliged to provide data;
    9. entities providing analytical and marketing services, a task management tool, instant messengers that may transfer personal data outside the EEA, where they are processed in accordance with the requirements of applicable local law and standard contractual clauses and relevant decisions of the European Commission, i.e. Google LLC, Asana Inc.
  7. The Users’ personal data will be stored:
    1. for the duration of the contract / performance of the Services – in the case of personal data that is processed in order to conclude and perform the contract and provide the Services;
    2. until the expiry of the limitation periods – in the case of personal data that is processed in order to establish claims, pursue them and defend against them;
    3. until the objection is successfully raised or the purpose of processing is achieved – in the case of personal data that the Administrator processes due to its legitimate interest.
  8. In connection with the processing of the User’s personal data by the Administrator, the User has certain rights:
    1. the right to information what personal data concerning the User are processed by the Administrator and to receive a copy of this data (the so-called right of access). The release of the first copy of the data is free;
    2. if the processed data becomes outdated or incomplete (or otherwise incorrect), the User has the right to request their rectification;
    3. in certain situations, the User may ask the Administrator to delete personal data, e.g. when:
      1. the data will no longer be needed by the Administrator for the purposes of which he informed;
      2. consent to data processing has been effectively withdrawn – unless the Administrator has the right to process data on a different legal basis;
      3. the processing is unlawful;
      4. the need to delete the data results from the legal obligation imposed on the Administrator;
  9. the right to transfer data to another administrator – this applies only to the User’s data that is processed on the basis of a contract and in an automated manner;
  10. the right to object to the processing of the User’s personal data for purposes arising from the Administrator’s legitimate interests;
  11. if the User decides that the personal data being processed is incorrect, the processing is unlawful, or the Administrator no longer needs the specific data, they may request that the Administrator does not perform any operations on the data for a specific, necessary period of time (e.g. to verify the correctness of data or pursue claims), but only to store it;
  12. the User has the right to lodge a complaint with the President of the Office for Personal Data Protection (Prezes Urzędu Ochrony Danych Osobowych) if he/she considers that the processing of his/her personal data by the Administrator violates the provisions of the GDPR or other provisions on the protection of personal data.

§ 3 Cookies

  1. The Website uses cookies or similar technologies (hereinafter jointly referred to as: “cookies ) to collect information about the User’s access to the Website.
  2. Cookies are text files that are stored in memory of the Internet browser of the User’s device ( e.g. smartphone , computer), with which the User uses the Website.
  3. We use two types of cookies:
    1. session cookies – they remain on the User ‘s device only during the online session, and after closing the Internet browser they disappear;
    2. permanent cookies – they remain on the Website User ‘s device after closing of the browser, for the time specified in this type of files.
  4. The cookies we use are divided into:
    1. essential cookies – they are necessary to help you use the Website and its functions, such as ensuring the security of the Website, as well as to improve the efficiency of the Website;
    2. analytical and statistical cookies – used to analyze how the Users use the Website.
  5. We use cookies with the User’s prior consent, except for essential cookies which are used without the User’s prior consent.
  6. The User expresses consent to the storage or obtaining of cookies by the Service Provider when using the Website for the first time; the information window will allow the User to choose whether to accept cookies or go to the cookie settings management module.
  7. The User may deleted cookies at any time using the functions available in the web browser he uses. Detailed information on the possibilities and ways of handling cookies are available in the web browser software settings. Blocking or deleting essential cookies may make it impossible to use the Website.
  8. The Service Provider, with the prior consent of the User, uses third party cookies:
    1. Google Analytics statistical tools that collect anonymous statistical information about visits to the Website by Users. For this purpose, Google LLC cookies for the Google Analytics service are used.

§ 4 Final provisions

  1. The Privacy Policy is an integral part of the Terms of Service.
  2. In matters not covered by this Privacy Policy, the provisions of the Terms of Service and other relevant provisions of Polish law shall apply accordingly.
  3. In order to ensure that the Privacy Policy meets the current requirements imposed by law at all times, we reserve the right to make changes to it at any time. The above also applies in cases where the Privacy Policy requires changes to cover new or changed products or services.
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Our mission is to create a copy-paste model of a remote organization. With each new client, we distil what’s really crucial when running such a company and drive that to perfection.

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